Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.
FINANCE AND ADMIN ASSISTANT
Locations: Bade and Potiskum, Yobe
Starting date: As Soon As Possible
Direct Line Manager: Finance and Admin Officer
The Finance & Admin Assistant ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documentsTASKS AND RESPONSIBILITIES:
Establish a statement of needs for liquid assets in consultation with the Finance Officer in Damaturu
Make payment of advances, in accordance with established procedures
Keep the advance books and cash journal
Record budget allocations and accounting codes of the expenses
Before recording, check that the supporting documents complies with AAH procedures
Ensure that accounting documenting are translated if necessary
Check cash balances daily and report any discrepancies to the line manager
Send to Damaturu accounting documents on weekly basis after a final check of supporting documentation
Ensure cash box security and confidentiality of information
Ensure that all staff submit the time-sheets and 10 minutes conversation on monthly basis before 5th of every month.
Track and share leaves with Damaturu office.
Manage accommodation for staff travelling to Potiskum/Bade, and ensure supplies in the office at all time.TASKS AND RESPONSIBILITIES:
Provide timely request of supplies required on monthly basis.
Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such arrangement that the supplies are available at all time.
Arrange accommodation in Guesthouse and hotels based upon approved travel request.
Ensure that all staff submit time-sheet and 10 minutes conversation on monthly basis before 5th of every month.
Track and share leaves with Damaturu office
Internal & External Relationship
Directly reporting to Finance Officer Damaturu
Technically supported Finance Co Abuja
Liaise with Damaturu finance team
Liaise with Log team / PMs
Suppliers, vendors, Government and operational partnersPOSITION REQUIREMENTS
BSc./HND Accounting, Bachelor level degree in management, finance, or related field
Minimum of 1 year experience in a finance and administration-related role.
Organized with time management and planning skills
Sense of confidentiality
Strong computer skills, and familiarity with Microsoft Word and Excel
Ability to manage and follow work plans
Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
Experience in a non-governmental organization is preferred
Experience with donor-funded programs would be appreciatedAREA PROJECT MANAGER
Location: Monguno, Borno
Starting date: As Soon As Possible
Direct Line Manager: Field CoordinatorSUMMARY
The Area Manager (Food Security and Livelihoods) will primarily be responsible for implementing the projects ?Protecting and Promoting Food and Nutrition Security of Vulnerable Persons in Borno State, Phase II, North Eastern Nigeria funded by USAID Food for Peace ( FFP). The project aims to improve household food security and dietary diversity of IDPs and vulnerable host communities and Improve nutrition and care practices among pregnant and lactating women and children under five.
The project will provide 12913 HHs at Monguno, 6,411 HHs at Nganzai LGA_Gajiram, and 5,681 HHs at Magumari LGA _Gajiganna with In-kind food distribution and food vouchers as appropriate. The Area Project Manager?s time may also be responsible for the management of future FSL focused interventions.
Manage field teams to ensure compliance, technical quality and coherence in all FSL (interventions).
TASKS AND RESPONSIBILITIES:
Lead the team in directly implementing the FFP (B3F) project and insure all project deliverables are produced with sufficient quality and in a timely manner
Advise, participate in, review, and when required, lead on carrying out needed technical assessments, surveys, designing interventions and carrying out monitoring and evaluation related to FFP (B3F) and other upcoming FSL programming.
Support the development of FFP (B3F) programming in general and other FSL programming procurement plans and project work plans.
Manage and lead FFP (B3F) team to implement high quality interventions that adhere with contractual requirements and AAH procedures and technical ways of working. Technical support includes harmonizing and developing the FSL CBI approach, and ensuring that technical standards, guidelines and methodologies are communicated and understood.
Ensure tracking and reporting of technical activitiesTASKS AND RESPONSIBILITIES:
Lead in compiling monthly technical reports with FFP (B3F) program staff to provide overview of activities and contextual updates.
Review reports and gauge the progress of projects/programs against output goals, expected results, project indicators and sources of verification ensuring compliance with AAH internal reporting standards.
Ensure that all program related data and information is updated, well organized and easily accessible; and that lessons learnt and best practice are capitalized.
Facilitate and support systematic monitoring and evaluation of interventions.
Support in the elaboration of technical program donor reports with respect of the formats, content and deadlines.
Food distribution and BSFP activities. Ensure all food commodities requests timely submitted to WFP and supply chain team and distribution timely carried out as per standard.
Support in developing technical FSL documents and reports before dissemination to partners.
Recruitment, capacity building and coaching of field staff
TASKS AND RESPONSIBILITIES:
Lead in the development of job descriptions and recruitment of technical national personnel as needed.
Evaluate direct reports as per the defined AAH performance evaluation schedule.
Provide individual coaching of and training of FSL personnel to improve any identified areas of weakness
Provide support to the AAH coordination team in executing FSL strategy and program development.TASKS AND RESPONSIBILITIES:
Support FFP Program Manager in working other departments and field teams to ensure a common approach, synergy and sharing of information.
Support in the response to FSL funding opportunities in collaboration with other coordination teams (i.e. nutrition, WASH, administration, human resources and logistics).
Collect and review data relating to market prices, seasonal and regional trends, and general FSL context.
Undertake additional activities as requested by the FFP Program Manager and other members of the coordination team.
Performance ManagementTASKS AND RESPONSIBILITIES:
Communicate Action Against Hunger performance standards and expectations to team members which includes ; 10 minutes monthly conversation, 3 months/end of probation performance appraisal and annual/ end of contract appraisal.
Establish performance objectives, provide feedback, identify strengths and areas for professional improvement.
Contribute to the professional development and improvement of team members by providing support.
Internal & External Relationship
Field Coordinator: Operational hierarchical relationship? exchange of information, reporting, collaboration, coordination
FFP program Manager: Technical hierarchical relationship- direct technical supervision on deliverables including reporting in ensuring quality
FFP B3F field team: Manage FFP (B3F) two sector managers in particular and, FFP Monguno team in general (exact reporting structure to be determined) to ensure exchange of information, collaboration and coordination. In addition, oversee technical oversight, technical support, coaching
Other FSL field teams: Manage other FSL officers as needed in future FSL programming.
Governmental and non-governmental partners : Exchange of information, coordination, training, supervision, influence on choice of technical options
Representatives of international aid organisations : Exchange of information
Representatives of donors : Exchange of information, technical discussions, project related exchangesPOSITION REQUIREMENTS
Degree in Developmental Studies, Food security and Livelihood, Disaster Risk Management and Sustainable Development, or related fields
Minimum of 5 years relevant work experienceSKILLS & EXPERIENCE
Professional, motivated, open, creative, mature, responsible, flexible and, culturally sensitive
Excellent team, budget and project management and representation competencies
Experience implementing programming on behalf of donor (i.e. USAID, ECHO, DFID, CIDA) funded activities
Microsoft Office Skills (Outlook, Excel, Power Point, Word)
Willing and able to be based and travel regularly within remote areas, where services are limited.
Fluency in Hausa and English
Commitment to AAH mission, values and policy
Previous experience with food security and livelihoods programming.
Previous experience managing cash based interventions (i.e. cash for work, cash transfers or cash vouchers)
Previous experience with AAH REPRODUCTIVE HEALTH TRAINING MANAGER
Location: Monguno, Borno
Starting date: as soon as possible
Direct Line Manager: Senior Project Manager
Job Type: Full Time OBJECTIVE 1
Oversee the implementation of Reproductive Health training activities and interventions.TASKS & RESPONSIBILITIES:
Act as focal point for the coordination and implementation of AAH reproductive health services in the targeted areas;
Ensure that all grant required activities, indicators and objectives are successfully met within the project time frame.
Plan and manage RH training and program budget in order to maintain program expenditure within budget limit.
With the Nutrition and Health Sector Manager, introduce standardized strategies and protocols for RH as a component of a comprehensive and fully integrated primary health program.
Liaise with AAH partners (Mostly UNFPA, WHO..) to ensure acquisition and best use of the RH supplies and their reporting.
Implement capacity building through formal training, orientation session as well as coaching of key staff.TASKS & RESPONSIBILITIES:
Develop training needs/gaps identification for RH and coordinate training to both AAH and SMOH health facility staff based;
Provide regular technical supervision visit and on job coaching support to Nutrition and Health Officer, Health Promoter as well as seconded SMOH in charge of implementing RH activities.
Promote learning and documentation on the RH achievement through staff meeting as well as oriented program workshops
Develop and submit training reports conducted under the reproduction health sub sector with support from the sector Managers, project teams and technical coordination team.
Institute RH post-training monitoring in collaboration with the M&E teams.
Providing technical support to the project team on RH to ensure regular monitoring information management, project quality and reporting.TASKS & RESPONSIBILITIES:
Support the regular and proper collection and analysis of demographic data associated with RH;
Regularly analyse data in conjunction with the project staff in order to build their skills in tracking reproductive health trends in the project areas and developing appropriate responses;
In collaboration with the sector teams, ensure appropriate treatment of beneficiaries in general, and mainly those requiring clinical RH services within AAH?s health program and ensure that the system for cases? referral is functioning efficiently and with optimal results;
Participate in the implementation of surveys as necessary such as regular needs and capacity assessment on the current RH situation in the targeted areas of Monguno as well as in all the OFDA project areas when required.
Monitor and evaluate project achievement on RH, including project indicators, objectives, outputs, and impact.
In collaboration with the project management team and the regional coordination team, develop and maintain a comprehensive database on RH activities as well as the mapping of the supported facilities with clear population catchment.
Information management and reporting.TASKS & RESPONSIBILITIES:
Maintain a database for all the health facilities providing RH services in the targeted areas by LGA.
Document of the training and post training evaluation for all the RH sessions conducted throughout the course of the project.
In collaboration with the M&E team, the Sector managers and the regional coordination, develop a simplified bi-weekly reporting template on RH activities and update regularly.
Check and finalize RH reports and consolidate the overall RH collected data in a designed database.
Support the Sector Manager in reporting individual women/beneficiary counting and reporting on a regular basis.
Provide regular feedback to the health team on RH reporting.
In collaboration with the Sector Manager, review the RH data on the quantitative and qualitative Activity Progress report on regular basis.
Participate regularly in internal and external coordination and Reproductive Health meetings at both LGA level and at state level when required.TASKS & RESPONSIBILITIES:
Coordinate with ACTION AGAINST HUNGER support departments for appropriate guidance on procedures such as recruitment, procurement, transport, cash withdrawal for program activities;
Ensure coordination and collaboration with other technical sector lead during all process of RH activities and training implementation such as development of training materials, data collection, monitoring and reporting tools;
Represent the organization in relation with local authorities, partners and other program stakeholders at LGA level in collaboration with the Senior Project Manager and other Sector Managers.
Additional responsibilitiesTASKS & RESPONSIBILITIES:
This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.
The employee should be flexible and adaptable with regards to the implementation of the daily work/activities.
The employee is expected to conduct all assigned tasks in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter including promotion of gender equality.
Internal & External Relationship
Senior Project Manager: line manager, exchange of information and collaboration.
Area Coordinator - Exchange of Information.
Nutrition and Health Regional Coordinators: exchange of information, technical support.
Sector Managers & team: close collaboration on planning and implementation; exchange of information.
Support team: exchange of information, collaboration and coordination.
SPHCDA, State Nutrition/Health Officer, SMOH: exchange of information, coordination.
LGA Team/Health facility team/Community leaders: exchange of information, coordination.
UNFPA: capacity building, access to supplies and exchange of information.QUALIFICATIONS
Degree in Medicine with Reproductive Health Experience or with specialization in obstetrics or related field.
Minimum 3 years of experience in reproductive health in clinical and/or direct practice settings.
SKILLS AND EXPERIENCE
Ability to build and maintain relationships with community members and leaders, partner agencies and key contacts in the government;
Strong sense of organization and attention to details;
Excellent training and technical skills in RH;
Experience conducting assessments and in using participatory approaches;
Strong communication skills and ability to write clear and concise reports;
Strong computer skills: must be competent in the use of Windows, MS office programs (Word, Excel);
Fluency in spoken and written English. Hausa and Kanuri will be an advantage.
Work experience in humanitarian settings with international NGO.
Strong familiarity with international guiding principles and best practices required, such as with MISP, IASC guidelines, and other guidelines on RH in conflict settings.TO APPLY
Click on Job Title below:FINANCE AND ADMIN ASSISTANTAREA PROJECT MANAGERREPRODUCTIVE HEALTH TRAINING MANAGER