CSR Division Secretary (Local) at Onstream Group, Friday 14, December 2018

Filed in Monday by on December 14, 2018 0 Comments

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.


Location: Damaturu, Yobe 
Job Type: Full Time 
Starting Date: As soon as possible
Direct Line Manager: Supply Chain Manager

Objective 1
Warehouse Management
Tasks & Responsibilities:
Identify the items entering and leaving and check the quality, quantity and documentation
Report any problems with quality, quantity or documentation immediately
Update the SFU on a daily basis, submit weekly to all concern department.
Ensure that the stocks forms bin cards, stock cards etc. are kept up to date
Restrict entry into storage facilities and keep keys for the storage facilities.

Objective 2
Implement guidelines and rules and regulations management
Tasks & Responsibilities:
Ensure that AAH Kitlogv3 storage procedures are respected
Ensure internal guidelines, rules and regulations are known by his team and respected
Ensure that storage standards are known by his team and respected. For instance, make sure that all requirement for food storage are fulfilled

Objective 3
Monitor Stock Utilization
Tasks & Responsibilities:
Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Supply Chain Manager.
Review monthly the minimum stock balance according to consumption
Pay particular attention to use-by dates of food and medicine (if any), ensuring proper stock rotation. Advise Logistics Officer Assistant and /or concern programme department whenever expiry dates are approaching (within 2 months)
Carry out monthly physical inventory of all items in stock and submit SFU to the Supply Chain Manager
Identify stock that is not being utilized and report to Supply Chain Manager
Ensure that programmes stock is released from the warehouse before the end date of the grant it was purchased on.

Objective 4
Supervise the storage conditions including pharmacy warehouse (if needed).
Tasks & Responsibilities:
Check weekly that the store is clean, organized and is regularly ventilated
Check the quality of the food items and drugs to be stocked (if needed).
Make sure that the stock is arranged in such a way that it?s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available
Supervise the management of infected products. For instance, make sure that there are separated and documented.
Separate foodstuffs from other stock and pay special attention to dangerous goods
Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities
Plan for disposal of expired/ infected products in collaboration with the Supply Chain Manager and the owner of the stock.

Objective 5
Manage shipments and Cargo
Tasks & Responsibilities:
Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kitlog procedures
Ensure the owner personally conduct a physical review any stock they have requested and sign the necessary documentation
Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

Objective 6
Team management and communication
Tasks & Responsibilities:
Supervise warehouse assistants day to day work.
Provide support whenever needed in sub bases.
Handle the comprehensive work of any of his team member whenever there is a gap (leave, vacancy).
Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate on the upcoming deliveries.
Report to Supply Chain manager any challenge.

Internal & External Relationship
Coordinate and maintain relationship with other departments and program teams.
Close relation with procurement team
Interact with suppliers, and casual service providers.


Graduate in Management or any other related stream with professional experience in stock management.
Minimum of 2 years relevant work experience in a similar position

Sound knowledge of general storage procedures
Knowledge of computer packages excel and word
Highly organized
Good communication skills in both written and oral English and excellent in Hausa or Kanuri language
Inhabitant of NE Nigeria region

Archiving management
Traceable previous experience in similar role in an NGO set up


DUE DATE: 18 December, 2018


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