PROGRAMME ASSISTANT (UNITAR)
UNDP IS RECRUITING FOR A PROGRAMME ASSISTANT TO BE BASED IN PORT HARCOURT.
PROGRAMME ASSISTANT (UNITAR)
DUTIES AND RESPONSIBILITIES
* PREPARATION OF BUDGETS AND SUPPORT FIELD OPERATIONS AT TRAINING AND CAPACITY BUILDING WORKSHOPS.
* FOLLOW UP ON ALL OUTSTANDING MATTERS WITH UNDSS.
* PROCESSING OF TRAVEL AUTHORIZATIONS AND TRAVEL CLAIMS.
* TO PREPARE, DISPATCH AND RECEIVE ALL OUT GOING AND INCOMING MAILS.
* TO TAKE INVENTORY OF ALL OFFICE CONSUMABLES AND CONTROL THE USE OF ENERGY RESOURCES.
* TO RECORD AND ACCOUNT FOR ALL ADMINISTRATIVE AND FINANCIAL MATTERS.
* TAKING DOWN MINUTES OF STAFF MEETINGS.
* TO LIAISE WITH ADMINISTRATIVE/FINANCE OFFICER AT THE HQ ON ADMINISTRATIVE AND FINANCIAL MATTERS.
* FOLLOW-UP ON PAYMENT AUTHORIZATION/CERTIFICATION FOR STAFFS AND VENDORS.
* CONDUCT GENERAL ADMINISTRATIVE TASKS AS REQUIRED BY THE UN RULES AND AS ASSIGNED BY THE CHIEF OF NIGERIA OFFICE
* RECORDS INCOME AND EXPENDITURE, AND MONITORS THE FINANCIAL STATUS OF PHFO.
* PROCESS PAYMENTS TO VENDORS AND OUTSIDE EXPERTISE.
* PREPARATION OF PAYMENT CERTIFICATION TO UNDP AND FOLLOW UP WITH PAYMENTS
COMPETENCIES
CORPORATE RESPONSIBILITY & DIRECTION:
* PROMOTES THE NEW UNITAR STRATEGIC PLAN AND GOALS OF THE UN
* ABILITY TO TRANSLATE STRATEGIES INTO REAL AND ACHIEVABLE PLANS, WITH ESTABLISHED PRIORITIES AND CAPABLE TO MAKE PERIODIC ADJUSTMENTS AS NECESSARY
PEOPLE SKILLS:
* ABLE TO RECOGNIZE AND RESPOND EFFECTIVELY TO NEW IDEAS, INTERESTS AND CONCERNS OF OTHER TEAM MEMBERS
* EFFECTIVE LISTENER AND ABLE TO INTEGRATE IDEAS CONTRIBUTED BY OTHERS TO ACHIEVE ORGANIZATIONAL GOALS
MANAGING FOR RESULTS:
* ABLE TO PLAN AND PRIORITIZE WORK ACTIVITIES MEET GOALS
* HIGHLY RESULT ORIENTED
* FOLLOW UP ON WORK SCHEDULE
* VERY QUICK IN RESPONDING TO DEPARTMENTAL DEMANDS
* GOOD ACCOUNTING AND COMPUTER APPLICATION SKILLS
PARTNERING & NETWORKING:
* BUILD EFFECTIVE RELATIONSHIP WITH KEY STAKEHOLDERS IN THE UNITAR PROJECT
* ABILITY TO NETWORK WITH INTERNAL DEPARTMENTS WITHIN AND OUTSIDE UNITAR
INNOVATION & JUDGMENT:
* STRONG ORGANIZATIONAL SKILLS
* ABLE TO WORK WITHOUT CLOSE SUPERVISION
* ABILITY TO APPLY KNOWLEDGE, INFORMATION TECHNOLOGY AS TOOLS FOR WORK ACTIVITIES ORGANIZATION
COMMUNICATION:
* EXCELLENT CREATIVE WRITING SKILL
* EXCELLENT ORAL COMMUNICATION SKILL
* EXCELLENT PRESENTATION SKILL
JOB KNOWLEDGE & EXPERTISE:
* ABILITY TO APPLY REQUIRE DEPTH AND BREADTH OF KNOWLEDGE/EXPERTISE TO MEET JOB REQUIREMENT
REQUIRED SKILLS AND EXPERIENCE
EDUCATION: SECONDARY
EDUCATION, PREFERABLY WITH SPECIALIZED CERTIFICATION IN SECRETARIAL STUDIES/ADMINISTRATION. UNIVERSITY DEGREE IN SECRETARIAL STUDIES/ADMINISTRATION WOULD BE DESIRABLE, BUT IT IS NOT A REQUIREMENT.
EXPERIENCE:
5 TO 6 YEARS OF PROGRESSIVELY RESPONSIBLE PROGRAMME EXPERIENCE IS REQUIRED AT THE NATIONAL OR INTERNATIONAL LEVEL IN RELATED FIELD/EFFECTIVE COMMUNICATION SKILLS
LANGUAGE REQUIREMENTS:
ABILITY TO EXPRESS ONESELF EFFECTIVELY IN ENGLISH LANGUAGE, BOTH ORALLY AND IN WRITING
DEADLINE IS 17TH DECEMBER 2009.
