Author Topic: Office Manager at Bradfield Consulting Limited, Thursday 11, January 2019  (Read 170 times)

Offline cooljoe

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Bradfield Consulting is a professional service firm created to provide human resource solutions for organizations of any size. Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexpert employees.

OFFICE MANAGER

Department: Admin

JOB PURPOSE
The Office Manager is responsible for smooth running of office operations and procedures in order to ensure organizational effectiveness and efficiency

DIMENSIONS:
Administration
Accounting
Human Resources Management
Facility Management

KEY TASKS AND RESPONSIBILITIES
Maintain Office Service:
Design ancesd implement office policies
Establish standards and procedures
Organize office operations and procedures
Review and approve supply requisitions
Maintain office equipment including generator
Arrange regular testing for electrical equipment and safety devices Maintenance of office Building
Liaise with facility management vendors, including cleaning, catering and security services
Provide general support to visitors
Schedule meetings and appointments
Delegating tasks to junior employees

Human Resources:
Carry out Staff related issues, i.e. recruitments, terminations, reimbursable, discipline, rewards, etc.
Process staff salaries and benefits
Process all staff requests and permission for leave, leave of absence, maternity, study leave, casual leave, etc.
Assign and monitor clerical and secretarial functions
Orient and train administrative staff
Provide on the job and other training opportunities
Evaluate administrative staff performance
Supervise all Administrative personnel
Preparation and monitoring of staff roasters
Delegate work to staff and manage their workload and output
Implement and promote equality and diversity policy
Partner with HR to update and maintain office policies as necessary
Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Maintain Office Records:

Ensure filing systems are maintained and up to date and accessible to all staff
Define procedures for record retention
Ensure protection and security of files and records
Ensure personnel files are up to date and secure
Supervise the office archives and the library.
Record office expenditure and manage the budget
Maintain Office Efficiency:

Ensure Office is ready for the day; conducive and all equipment are functioning properly
Plan and implement office systems, layout and equipment procurement
Supervise store office to maintain and replenish inventory
Check stock to determine inventory levels
Verify receipt of supply
Ensure all Bills paid promptly e.g. internet, telephone, insurances, service agreements, leases etc.
Mail dispatch
Handling of all confidential correspondence
Attend office meetings
Competency and Technical Skill Requirements
The incumbent must demonstrate:

Knowledge of office administrator responsibilities, systems and procedures
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening
Communications skills both written and Verbal
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communications skills
Strong organizational and planning skills in a fast-paced environment
Proficiency in Microsoft packages such as Microsoft Word, Excel, PowerPoint, Access & Outlook
Programs, and e-mail at a highly proficient level
Time management skills

JOB SPECIFICATION
Education:
A degree in Business Administration or Management, Finance, Human Resources

EXPERIENCE REQUIRED
The incumbent must have proficient knowledge in the following areas:
Knowledge of office administration(essential)
Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of human resource management and supervision
Ability to maintain a high level of accuracy in preparing and entering information
Sound staff management experience (desirable)

PERSONAL QUALITIES:
The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes:
Honesty
Possess cultural awareness and sensitivity
Flexibility
Sound work ethics
Remuneration
N120,000 Monthly

CLICK HERE TO APPLY

DUE DATE: 23 January, 2019

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